Supporting Your Workforce through the California Wildfires and other Emergencies

As wildfires continue to affect our communities in California, it’s crucial to prioritize the safety and well-being of your employees while maintaining compliance with labor laws and fostering a supportive workplace. Below are key HR considerations to guide your organization during this challenging time:

1. Employee Safety First

Ensure employees are safe and accounted for. Share resources for emergency services, evacuation centers, and air quality updates.

• California Emergency Services: www.caloes.ca.gov ​
• Air Quality Updates: www.airnow.gov

2. Time Off Policies

• Paid Leave: If employees cannot work due to evacuation orders or unsafe conditions, consider offering paid leave to alleviate financial stress.
• Unpaid Leave: For businesses unable to provide paid leave, communicate clearly about unpaid leave options and provide flexibility wherever possible.
• Sick Leave: Employees affected by smoke-related health issues may use accrued sick leave.

3. Flexible Work Arrangements

• Offer remote work options where feasible, especially in areas impacted by poor air quality or road closures.
• Adjust work schedules to accommodate employees dealing with personal emergencies.

4. Compliance with Wage and Hour Laws

• Exempt Employees: Full salaries must be paid if exempt employees perform any work during the week.
• Non-Exempt Employees: Pay for hours worked, including remote work. Ensure accurate timekeeping.
• Reporting Time Pay: If employees report to work but are sent home, they may be entitled to partial pay under California labor laws. Learn more about employee rights during emergencies.

5. Employee Assistance Programs (EAPs)

Promote access to mental health resources through your EAP or community programs. The stress of natural disasters can significantly impact employees’ well-being.

6. Clear and Compassionate Communication

Keep employees informed with timely updates. Use multiple channels like emails, text alerts, or team meetings to ensure everyone receives critical information.

7. Support for Affected Employees

• Provide resources for housing, food, and financial assistance.
• Create a fund or donation drive to support employees who have lost homes or possessions.

8. Business Continuity Planning

If your organization is directly impacted, develop a temporary operational plan. Ensure payroll continuity and communicate clearly about any interruptions in business operations.

We are here to support you through this challenging time. Please don’t hesitate to reach out for additional guidance or resources.

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